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First Aid Register and Form Template (Excel and PDF in one)

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This First Aid Register template is free to use and completely editable for your projects, teams and company. Edit and add to the very same register in real time – it's secure, accessible, easily formatted, and shared whenever, wherever, via mobile, tablet, or desktop.

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What is a First Aid Register?

A first aid register serves to consolidate the first aid or medical injury incidents and forms which have been documented on a specific project or in a specific timeframe.

Your first aid register serves as your single source of truth and main reference point for the medical injuries and first aid required on your projects. Keeping this register up-to-date and maintained is a great way to keep track of overall safety performance and find patterns in incidents and injuries which enable you and the company to mitigate future occurrences. It's also a necessary part of good record keeping, as fragmented forms, emails and excel registers do not result in consolidated and structured reporting or compliance.

Compare this First Aid Register to basic Word, Excel and PDF forms

Preview this First Aid Register below and see how a digital template can easily help with consolidating information and history across first aid incidents. The same digital document is both the first aid form and the first aid register, as a series of forms can be generated/converted into a register view format in a single click.

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Why use a First Aid Register form when you have incident reports?

First aid and medical injuries are incredibly common on construction and industrial sites. There are an infinite number of hazards and ways to hurt oneself on site, and plenty of first aid injuries do occur.

The easiest way to document and track all of these injuries, along with the additional information (columns) you need to investigate and understand the injury properly is with a first aid register.

Why use a first aid register when you already have first aid incident reports? Maintaining a first aid register isn't simply just logging. It can tell you the bigger things or picture that incident reports can't – it's a powerful document that helps you spot patterns across your work sites, know how and why safety rules aren't being followed, record all the minor and major injuries, or what the common causes of injuries are.

Keep a register, and continue protecting your workers in construction and industrial site as your top priority.

What are the common key contents in a First Aid Register Format?

Countries and regions have regulations and guidelines that mandate or require employers and business to keep detailed records of workplace-related injuries. While some don't formally require a First Aid Register, here are some key guidelines you should follow depending on your country/region:

Each country or region may have their own specific nuances, but this list of important components should be able to cover the main and the essentials in having a detailed and proper First Aid Register:

General details like information about the injured individual/worker, date and time of the incident, specific work area/location
Description of the injury (type and severity), which body part was affected, description how it happened
First aid treatment that was provided, who provided the first aid, or if further medical attention was required
Injury outcome (its status) if ongoing, resolved, if the worker was brought to a medical facility, or was returned to work
Root cause analysis or investigation, and corrective actions to be implemented to avoid future injuries

How do safety registers improve injury prevention?

When you notice from your First Aid Register that workers get minor or major injuries in the same work area or when they're using the same equipment frequently, that gives you insight to improve safety measures and prevent injuries proactively.

Here are ways where a First Aid Register can help injury prevention:

It helps in looking for risks and hazards that cause injuries in recurring incidents in a specific area
You're able to know what causes the injuries from tools and equipment
You can identify and examine the most common injuries like sprains, burns, lacerations, and many more, no matter how minor or major they are.

Every worksite needs to have a First Aid Register so you can stay on top of workplace hazards and see things differently from incident reports (and there's no harm in keeping both either).

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This First Aid Register was generated with Dashpivot

This first aid register template, extremely useful for safety personnel, and first aid responders in construction and industrial sites, is powered by Dashpivot software, that comes with a lot of other features:

Edit or add new first aid fields to your template with simple drag-and-drop functionality.
Easily document new first aid incidents and accidents as they come up.
Manage your first aid register in the cloud so you don't have to jump back and forth between fragmented software, tools, downloading, uploading and emailing.
Easily invite other team members to view and edit the structured or uniformed register in real-time.
Instantly download, print or send your first aid register as custom branded excel or PDF documents.