The Timesheet App Software Built for the Front Line
Sitemate’s Timesheet App Software is powered by Dashpivot, and allows site personnel to easily create digital timesheets and log work hours. Storm, Sitemate’s AI agent, can fill out job descriptions and tasks completed, then site supervisors can review, fill in workers’ hours or have workers scan to sign in and out, and affix signatures directly on the sheet via e-signature.
Trusted by companies, projects and teams of all sizes
Why Timesheet App management Is Harder than It Should Be
Filling out timesheets at the end of shift
Workers may need to recall hours, tasks, and job codes at the end of a shift, which can lead to inaccurate or rushed entries.
Paper-based timesheets can be lost or left incomplete
Paper-based timesheets can go missing, get damaged, or have missing details, leaving payroll teams with an incomplete record of hours worked.
Inaccurate timesheets may lead to payroll disputes
When hours are estimated or recorded incorrectly, it can result in payroll errors and disputes between workers and management.
Chasing timesheets from crews and subcontractors
Supervisors may spend time following up with workers and subcontractors who submit timesheets late or fail to submit them at all.
A Smarter Timesheet App App
AI-assisted timesheet creation
Storm can help turn user prompts into a complete timesheet, pre-filled with details that are specific to user input.
Logging hours is simplified
Workers can log their hours directly from their phone or tablet as work happens, capturing more accurate and timely records.
Reduce time spent on payroll admin
Payroll teams can redirect their focus to processing wages accurately, instead of spending time chasing and re-checking timesheets.
Chasing timesheets from crews and subcontractors
Using Flowsite, approved timesheet data exports directly to Excel templates or ERP systems such as SAP, eliminating manual re-entry and reducing payroll processing time from days to hours.
Understanding Timesheet App Software
What is Timesheet App Software?
A Timesheet App Software is a tool that workers and site personnel use to create timesheets that log hours worked on a project or task. These logs are usually created at the start and end of a shift, and cover details on the work performed, time spent, and the project or cost code the hours should be charged to. With a Timesheet App Software, teams can keep a digital record of labor hours, as well as any approvals needed from supervisors before the hours are processed for payroll.
What does a Timesheet App Software help record?
- General information like worker name, role, and date
- Project name, site location, and cost or job code
- Clock-in and clock-out times, including breaks
- Work activities or tasks performed during the shift
- Equipment or materials used, where relevant
- Overtime hours and reason, if applicable
- Supervisor approval and sign-off
- Supporting photos or attachments, where relevant
Why is accurate timesheet tracking important?
Accurate timesheet tracking is important because it is the basis by which workers are paid for the hours they put into a project or task. Errors or delays in recording hours can lead to disputes between workers and management, and can also affect how labor costs are tracked against a project's budget. This is especially relevant to industries like construction and industrial or manufacturing plants, where labor is often a major part of overall project cost, and hours can vary significantly by task, shift, or site condition. Accurate timesheets also serve as a basis for supervisors and project teams when reviewing productivity and planning labor for future work.
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Feed Storm details on the timesheet
Storm can pull insights from user prompts, photos, and voice notes, and use that information to fill a pre-set timesheet.
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Data mapping
Storm fills the form with information, such as work hours, tasks completed, and site or project codes, relevant to the user’s input.
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Review the draft and verify hours
Workers and supervisors should review the generated timesheet to confirm hours worked and flag any missing details for corrections. This is especially important for days with overtime or multiple job sites.
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Quality review by supervisors
All that is left to do is for supervisors to review the submitted timesheet, add any final notes, and approve it for submission. Once approved, the timesheet is sent to payroll or the relevant stakeholders for processing.
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See How Sitemate Has Already Helped Companies Like Yours
"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."
- Rhys Thomas, CFO
95% time saved
On manual HR data entry tasks
0 lost forms
Thanks to digital submission
Flowsite: Seamless payroll system integration
Flowsite automatically transfers approved timesheet data from Dashpivot into Excel templates or directly to ERP systems such as SAP, removing manual re-entry from the payroll process. Your existing payroll workflow stays intact while completely eliminating the need for paper forms and manual data entry.
Comparison: Paper Timesheet App vs Digital Timesheet App
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
 |
Paper |
|
|---|---|---|
| Timesheet preparation | Storm uses voice notes, field notes, and other user input to create timesheets with pre-filled data that workers can use as a guide. | Timesheets must be filled out from scratch every time, relying on the worker's memory of hours and tasks. |
| Timesheet format | Consistently get accurate and quality content, neatly formatted within a standard form for all timesheets. | Timesheet quality and completeness vary depending on who is preparing and filling out the form. |
| Versioning | Everyone works from one live version that's always up to date. | Supervisors have to manually update and send out the most recent version of the timesheet form. |
| Recording speed and flexibility | Workers can log their hours within minutes, straight from a phone, tablet, or desktop, right where they are. | Recording hours means workers need to spend time later, finding a form and writing it up from memory. |
| Data capture | Hours, tasks, and job codes are captured immediately by workers on their phones. | Site personnel have to go back to the site office to manually write up hours and match them to the right job. |
| Calculations | Hours, overtime, and totals are calculated automatically as soon as a timesheet is submitted. | Hours and overtime have to be added up by hand, which can lead to mistakes. |
| Approvals | Once the timesheet is complete and submitted, the appropriate personnel are automatically notified for review and approval. | Getting the approving personnel to sign-off means physically passing on, scanning, or emailing the paperwork. |
| Audit trail | Every submission, edit, and approval is time-stamped as soon as it is made. | Each change or edit must be time-stamped manually, and tracking these changes will require more digging. |
| Payroll and reporting | Approved timesheets can be exported or synced directly, feeding straight into payroll and job costing. | Timesheets have to be manually re-entered into payroll or job costing systems, taking up extra time. |
Frequently asked questions about the Timesheet App Software
Does Dashpivot work even if there is no internet connection?
Yes, Dashpivot supports full offline work. Users can still access and edit their timesheet using the mobile app timesheet feature. Changes they make will be saved and synced as soon as internet connection is restored.
Can I customize timesheet templates to match how our business runs payroll?
Yes, templates can always be edited to match how your team actually works. As employee timesheet software, Dashpivot lets you adjust fields and formatting using the drag-and-drop builder, so everything stays relevant to your payroll process.
Can I generate reports or dashboards from completed timesheets?
Yes. With Flowsite, you can easily extract data and tables from software timesheets into dashboards. This means various stakeholders can quickly review hours worked and labor costs, without having to dig through paperwork or spreadsheets.
Can timesheets track different job codes or cost centers on the same shift?
Yes, employees can split their hours across multiple job codes, tasks, or cost centers within the same timesheet – just select the right job code and separate different job code entries. This gives businesses more accurate labor cost data compared to a single flat entry per shift, whether used as online timesheet software or a mobile app timesheet.
Can employees submit their hours directly from their phone?
Yes, employees can log their hours, breaks, and job codes directly from their device as they work. This is one of the main advantages of using employee timesheet apps over paper-based timesheets.
Can supervisors approve timesheets before they are submitted for payroll?
Yes, supervisors can always review and approve timesheets directly within the Dashpivot platform before they go through to payroll. Dashpivot adds a mandatory sign-off step, so no timesheet is finalized without approval.
Can multiple people contribute to the same timesheet record?
Yes, team members can log their own hours while supervisors add notes or corrections on the same record. As long as they have the right permissions and save their work, all edits made by contributors are saved and timestamped.
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