The automated asset system for built world companies
Eliminate manual asset management and clunky apps with the Gearbelt Assets Cloud - trusted by leading built world companies to drive asset performance and compliance.
Trusted by
~200 employees
~20 employees
~25,000 employees
~40 employees
~10,000 employees
~500 employees
~35,000 employees
~400 employees
~80 employees
~1,500 employees
~12,000 employees
~20 employees
~500 employees
~5,000 employees
~600 employees
~5,000 employees
Gearbelt is the only software that brings all types of assets into one place
Heavy
Fixed
Vehicles
Light
Equipment
Tools
Keep your heavy assets firing on all cylinders
Heavy assets, such as excavators, dump trucks, and bulldozers, are large, complex machines that operate off-road and are essential to built world companies, powering critical operations.
When managed with outdated processes, these assets develop a large number of faults, miss services, and fall out of compliance.
Gearbelt offers end-to-end management for your heavy assets, covering everything from daily pre-start inspections, asset onboarding, hours-based maintenance and workshop actions
Optimise your fixed assets for continuous operations
Fixed assets, such as lathes, conveyors, and presses, are long-term, stationary equipment vital for maintaining steady operations and consistent production output.These critical assets suffer from crippling breakdowns, maintenance, and compliance risks when managed with outdated methods.
Gearbelt offers a comprehensive solution for managing fixed assets, including inspections, cycle management, and compliance.
Keep your vehicle fleet on the road
Vehicle assets, such as trucks, cars, and vans, are mobile resources that keep your business on the road and operations running smoothly. Managing their location, service cycles, and maintenance tasks can be challenging with manual methods, especially when they are constantly on the move.
Gearbelt ensures your fleet remains reliable and compliant with features like telematics integration, odometer service schedule tracking, and maintenance management.
Ensure your light assets are ready, anytime
Light assets, such as generators, trench rollers, and elevated work platforms, are essential assets that power your day-to-day operations. When a light asset isn’t ready for the job instantly, operations are significantly impacted.
With Gearbelt managing your light assets is centralised, covering everything from check-in/check-out location tracking to hours-based scheduling and maintenance tasks
Know where your equipment is and if it is compliant
Equipment assets like scaffolding, barriers, site sheds, lighting, and fire extinguishers are critical to maintaining a safe and efficient worksite. However, these assets can be challenging to track with daily use and can easily fall out of compliance.
With Gearbelt, track your equipment with check-in/check out QR-codes, track calendar based inspection schedules and ensure your site runs smoothly and safely.
Manage your tools efficiently and keep them ready for any task
Tools are the lifeblood of your operations, essential for driving workforce productivity. When tools are mismanaged, it leads to high replacement costs, wasted time locating them, and increased safety risks.
With Gearbelt, you gain full visibility and control over your entire tool inventory—from checkouts and returns to maintenance schedules and usage reports
Gearbelt is the only software that brings all types of assets into one place
Keep your heavy assets firing on all cylinders
Heavy assets, such as excavators, dump trucks, and bulldozers, are large, complex machines that operate off-road and are essential to built world companies, powering critical operations.
When managed with outdated processes, these assets develop a large number of faults, miss services, and fall out of compliance.
Gearbelt offers end-to-end management for your heavy assets, covering everything from daily pre-start inspections, asset onboarding, hours-based maintenance and workshop actions
The Gearbelt platform is a flexible software for asset management, a single place for you to create, automate and view all asset records
QR Codes
Register
Compliance
Maintenance History
Location Tracking
Asset-specific QR code system to simplify identification and workforce engagement
Use QR-code stickers on your assets to create unique identifiers that can be easily scanned by your workforce—no app required.
Employees can complete inspection forms, access compliance documentation, and view maintenance history with a single scan.
It’s simple and convenient for your workforce: just scan the QR code and use your mobile number to access the asset.
Leverage the dynamic asset register as your single source of truth
Remove your static excel spreadsheets and simply upload your assets in bulk to Gearbelt, creating a digital asset register in minutes.
The flexible asset register lets you customise fields to track the specific information you need. With a digital asset register, set up notifications, monitor key documentation, and stay on top of managing your valuable assets
Ensure your assets are compliant and ready when you need them
Easily share asset compliance documentation with external parties in one click using the central compliance register, which includes notifications for upcoming expirations.
You can automate compliance schedules like 3-month tests and tags, as well as maintenance records such as service documents, all within the same system
Automate asset maintenance history and unlock insights
The Gearbelt system automates the maintenance history process, directly from submitting digital records against the asset. With an accurate maintenance history, you not only ensure compliance but gain valuable insights.
Easily export data to analyse maintenance trends, and when it’s time to sell, quickly access all asset information from a single source.
Know where your assets are, at all times
Use Gearbelt's QR-code inspection forms or sync your GPS trackers to easily monitor the location of all your valuable assets, ensuring nothing is lost and assets are fully utilised.
For small tools, leverage QR-codes for seamless check-in/check-out tracking with real-time location updates, enforcing accountability across your workforce.
The Gearbelt platform is a flexible software for asset management, a single place for you to create, automate and view all asset records
Asset-specific QR code system to simplify identification and workforce engagement
Use QR-code stickers on your assets to create unique identifiers that can be easily scanned by your workforce—no app required.
Employees can complete inspection forms, access compliance documentation, and view maintenance history with a single scan.
It’s simple and convenient for your workforce: just scan the QR code and use your mobile number to access the asset.
Move to proactive maintenance with powerful automation, from inspections and maintenance tracking to workshop management
Inspections
Fault Management
Schedules
Work Orders
Workshop
Feed real-time data to your maintenance process through inspections
Never miss critical information trapped in paper or static inspection forms.
Digital inspection forms seamlessly feed directly into the maintenance process by logging faults and asset usage readings.
Your workforce can easily attach photos to faults, directly integrating them into the maintenance workflow
With a single connected process capture, review and resolve all your asset faults
With Gearbelt’s smart fault management system, faults are automatically notified and logged from your inspection forms, tracking how often they’ve been reported.
Efficiently organise and prioritise issues in our user-friendly database—filter by severity, generate work orders, and assign tasks directly to your internal or external workshop teams, all within the app
Always know when your preventive schedules are due with complete visibility
Gearbelt's real-time dashboards replace manual Excel spreadsheets, keeping you ahead of preventative maintenance schedules such as servicing and compliance inspections.
The system automates scheduling based on customisable plans tailored to all your asset types, which trigger real-time alerts for your upcoming and overdue schedules.
Track and manage your asst maintenance with digital work orders
Create and assign work orders from service tasks or inspection failures, ensuring quick repairs and minimising downtime.
Our platform offers comprehensive management of both in-house and third-party maintenance, allowing you to assign and track work order status from initiation to completion.
With detailed tracking of time, parts, and diagnostics, our reports provide a clear view of service expenditures and operating costs, enhancing your understanding of your asset total cost of ownership.
Close the fleet maintenance loop, with a workshop specific app
Schedule maintenance, conduct inspections, manage equipment, and enhance fleet operations anytime, anywhere.
Your workforce team can easily view, manage, and prioritise work orders through the app, ensuring efficiency without the need for constant calls or follow-ups.
Close out digital work orders with service checklists and repair forms using the app, instantly generating compliant PDF documents and closing the fleet maintenance loop with real-time automation.
Move to proactive maintenance with powerful automation, from inspections and maintenance tracking to workshop management
Feed real-time data to your maintenance process through inspections
Never miss critical information trapped in paper or static inspection forms.
Digital inspection forms seamlessly feed directly into the maintenance process by logging faults and asset usage readings.
Your workforce can easily attach photos to faults, directly integrating them into the maintenance workflow
Flexible asset forms, accessible via QR codes or the mobile apps, make capturing critical information quick and easy
Overview
Faults
Readings
Location
Photos
Tables
eSignatures
Use our best in class templates, or customise your own forms
Gearbelt’s flexible form builder lets you customise asset management forms with ease. Add fields like fault selectors and asset usage readings to trigger maintenance workflows.
Update and refine your forms anytime to ensure they meet your evolving needs, keeping your data collection relevant and efficient.
Faults
Turn any choice field in your form into a fault field, allowing your workforce to log faults with photos directly attached. Set this as a required field to ensure every reported fault includes a photo.
Save valuable time by eliminating the need for multiple phone calls and text-message exchanges about the issue.
Readings
Readings is a dynamic field that is entered in by the field worker. This usage data is compared against the machine's last service, logging it directly into the asset profile.
This field, used in inspection and maintenance forms, ensures fieldworkers input consistent data with special notifications for accuracy, minimising human error and eliminating the need for manual entry.
Location
Use Gearbelt's location field in forms to log the form submission location, allowing you to easily track all your valuable assets. You can locate the easting and northing of that asset, which will update the last known location of that machine.
Photos
Photos fields can serve multiple purposes. Easily drag and drop a photo widget into your forms and set it as a required field to enforce capturing external machine photos when forms are submitted, or make fault photo reporting mandatory against the asset.
Photos are a simple way to eliminate off-platform conversations, ensuring all critical information is captured in one system and processed accordingly.
Tables
Gearbelt handles complex forms like parts lists and labour hours spent better than any other tool, and tables can be like mini forms inside of forms, with the ability to add dropdowns, photo fields, photos, text and more within individual tables.
eSignatures
Keep all of your forms professional and compliant with digital signatures.
There are multiple signature types to choose from including contactless sign and manual sign, so that signing off digitally is always quick and easy.
Flexible asset forms, accessible via QR codes or the mobile apps, make capturing critical information quick and easy
Use our best in class templates, or customise your own forms
Stop sending photos back and forth via whatsapp and email or storing critical evidence on different computers and hard drives.
Using Dashpivot, workers can take as many photos and videos as they like, and every record is instantly and automatically synced to the database for everyone to see and neatly organised into folders so they can be found in a couple of clicks at any time.
Real-time analytics providing both day-to-day operational and strategic insights into your valuable assets
Servicing
ServicingCompliance
ComplianceUtlisation
UtlisationAsset Costing
Asset CostingGet complete visibility with a traffic light service dashboard
Gearbelt's automated, real-time service dashboard replaces manual Excel spreadsheets, keeping you ahead of service schedules.
Order parts early and effectively manage asset downtime.
Compliance
Instead of letting critical asset documents sit static in folders, leverage dynamic expiry analytics. Stay ahead of maintenance and compliance with smart list registers for document expiries, ensuring operational integrity.
Utilisation
Gain complete visibility into asset utilization with Gearbelt. From inspections to asset location tracking, know exactly which projects your assets are assigned to and monitor the time they've worked.
Seamlessly export this data to generate internal charge-out reports, ensuring accurate project billing and resource management.
Insightful reporting for cost of maintenance
With detailed tracking of time, parts, and diagnostics spent per asset, our reports provide a clear view of service expenditures and operating costs, enhancing your understanding of asset maintenance costs.
Use this data to help formulate total cost of ownership and support any strategic decisions you need to make.
Real-time analytics providing both day-to-day operational and strategic insights into your valuable assets
Get complete visibility with a traffic light service dashboard
Gearbelt's automated, real-time service dashboard replaces manual Excel spreadsheets, keeping you ahead of service schedules.
Order parts early and effectively manage asset downtime.
Gearbelt’s mobile apps enable the built world workforce to easily capture and manage any asset information from the field
Gearbelt QR-Code App
The Gearbelt QR-code app serves as the field access point for operators, management, and HSEQ managers, providing seamless access to inspection forms and asset compliance information—no app downloads required, just scan and go.
Gearbelt Workshop App
The Gearbelt workshop app is built for technicians and mechanics to easily view work orders, complete repairs, and manage preventative maintenance forms.
Best-in-class forms for your asset management
Pre Starts
Checks to ensure equipment is safe, used to reporting faults and usage
Inspections
Set inspection schedules to manage routine or one off asset inspections
Check-in/Check-out
For tracking real-time location updates and ensuring asset accountability
Test and Tag
Periodic testing of equipment to ensure that is it in satisfactory condition
Service Forms
Records of preventative maintenance work performed on equipment
Emission Tests
For recording emission levels of assets to ensure environmental compliance
Maintenance Forms
Documentation of routine and preventative maintenance tasks
Fault Records
Logs of any faults or issues identified during inspections or operation.
Repair Forms
Forms used to detail reports of repairs carried out, to resolve faults
Work Orders
Specify maintenance or repair work to be performed by a technician
Purchase Orders
Used to request the purchase of parts, tools, or services needed an asset
Workshop Inspections
Inspections conducted within the workshop to assess site condition
Automated doc importing and configuration
If you already have Word, Excel or PDF forms, or another management system, you can automatically convert your existing forms and processes into the digital format automatically.
If you don't have all of your processes setup or would like them improved, you can choose from our library of free templates and edit and customise all forms in the system easily.
SOC-2 Certified
Trusted by Systems & IT teams all over the world
SOC 2 defines criteria for managing customer data based on five “trust service principles”—security, availability, processing integrity, confidentiality and privacy.
Become more professional and more compliant in days, not months or years
Sitemate has worked with a number of companies on getting and maintaining ISO certification - and a digital management system makes demonstrating your management system and passing system audits almost automatic.
Work better and win more and bigger work with better systems and processes.
Start easily streamlining your processes with Gearbelt today
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