Visual Inspection Checklist Template and PDF Report
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What is a Visual Inspection Checklist?
A visual inspection checklist is a document that serves as a reference for visual inspection, which is a type of non-destructive testing (NDT) used in several industries, such as construction or manufacturing. Visual inspection is conducted directly at the surface of a test object to evaluate defects without damaging the object. It’s a simple examination conducted by a qualified assessor using their naked eye, a microscope, a camera, or other special tools to check for cracks, scratches, dents, or weld quality. While the application of visual inspection spans several industries and scenarios within the scope of NDT to ensure the integrity, safety, and compliance of materials, the necessity of having a high-quality visual inspection aid allows you to simply check each item to proceed with accuracy and consistency.
Compare this digital Checklist to the forms created from Word Docs, Excel and PDF
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What is included in Visual Inspection Checklist?
The visual inspection is one of the most basic and straightforward methods out of the range of methods of non-destructive testing (NDT). In essence, it just includes the inspector who will evaluate if the component is a pass or fail, using tools to clearly observe it with the naked eye and a visual inspection checklist to go through the inspection items. What’s usually included in a visual inspection checklist?
A visual inspection checklist just like any other standard checklist includes the following important sections:
• Inspection details – this includes the date, inspector name, component name, material type, inspection location
• Laboratory and accreditation – visual inspection may be done internally, if externally this should include details of where and when it was accredited
• Visual Inspection Criteria – which are the different standards set to judge the component or the procedure. If the conditions are met then, it is considered acceptable if not, additional comments and action steps are necessary.
• Remarks and observation – if there are additional comments, remarks and observation then it can be added by the end of the checklist
• Sign off from the assessor or the reviewer – for accountability and acknowledgement of the accuracy of the report and that the checklist has been reviewed by the reviewer as well
What are the different types of Visual Inspection Reports?
Several defects can be detected on surface level and visual inspection or at times comes in first as the initial method to detect, locate, size any detected flaws. While straightforward, visual inspection also has different types that differ from how the tools are used for inspection which are:
Direct Visual Inspection (DVI)
This is considerably the most common visual inspection, does not give any quantitative information of the object or area being inspected, these can be educated estimates like walk-throughs in structures , construction sites or production line to confirm safety measures are in place. An example of direct visual inspection is the template in this article.
Remote Visual Inspection (RDVI)
Uses visual aids or video probes such as borescopes that has thin, flexible tubes that you can insert to the object to remotely examine components such as pipes, holes, cavities. Common industries that use these are in automotive, manufacturing and aerospace.
Automated Visual Inspection (AVI)
This the use of advance imaging technologies to evaluate objects for aesthetic defects and to ensure quality. This is widely used in manufacturing often automated along with advanced capability to take linear measurements, edge detection then sorts out and separate good versus no good products while it's running in a conveyor belt. These are applied on production of electronic and medical devices, automotive equipment and other components that aims to achieve high yield rate.
Enhanced or Illuminated Visual Inspection
The use of tools such as magnifying glass, mirrors and other applicable devices to enhance and magnify the visual inspection and detect abnormalities.
These are the most common types of visual inspection, which differ in methods and tools. Nowadays, there are more upgrades especially in towards the approach of visual inspection thru machine recognition are being made to enhance reliability, since it’s efficient and does not require damaging the materials to perform the inspection— which is the case for all non-destructive testing.
The type of visual inspection chosen by the company simply depends on what works best for their industry and process, but in all cases it all boils down to good and accurate documentation to record the results and for an informed decision making. Especially in cases when direct visual inspection are performed by a human that has a tendency to be distracted and miswrite results or miss a critical check item.
How can a structured checklist template improve your process?
The Visual Inspection Checklist template is a digital format that is integrated into quality management software. The difference between this and a document created in Word or Excel is that the latter requires a separate platform to compile the results, then store or manage regular inspection reports for data gathering or auditing. With a visual inspection checklist template, you would reap the following benefits that can improve your process:
The inspection process is streamlined
This template essentially replaces your regular paper-based checklist with an advanced visual aid that allows for accurate and fast checking, with features such as photo attachments and easily modifiable templates. Beyond that, it also improves the documentation workflow. As it improves traceability, after going through the checklist you can click ‘save’ and you’re done, and internal parties are ready to review it instantly.
It aids in compliance and audits
Whether complying with an ISO standard for quality and process improvement or achieving design specifications and other purposes, visual inspection along with different processes in whichever industry must comply with certain regulations, and compliance readiness will be evident during audits. Employing a smart checklist would make it easier to comply and access reports in an app that lets you search and save from multiple project or team folders.
Overall, a smart checklist is just what you need to promote continuous improvement, quality reporting, and to achieve the evaluation goals of your visual inspection process—streamlined and compliance-ready.
Frequently Asked Questions
Why is this the best Visual Inspection Checklist template?
Sitemate's Visual Inspection Checklist is the best inspection template because it is already proven by thousands of engineering companies. It comes pre-built to align with quality management system best practice, and is quick and easy to use for any type of worker.
Is this template compliant with ISO standards?
Yes - this template can be configured to align with ISO 45001 and ISO/IEC 17025 and local safety legislation in Australia, the UK, New Zealand, and other regions. It's already used by certified contractors across multiple industries to either get or maintain certification status.
Can I edit this Visual Inspection Checklist for my project or company?
Yes - the template is completely editable with easy drag-and-drop functionality. You can create thousands of potential document setups using different field types including tables, formulas, sketches, photos and more, to cater to any type of data capture, as well as add your company logo, custom headers and other important structure. All of this configuration is powered by Dashpivot's template builder.
What formats is this Visual Inspection Checklist available in?
This template can be used across all devices - computer, mobile and tablet. This means you can edit and fill out forms on your computer, or access and complete inspection forms directly from the field. Once filled out, any record in the system can be generated or exported as PDF or CSV, meaning you get the best of Word Doc, PDF and Excel, with the power of modern software.
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This smart inspection checklist was generated with Dashpivot software
Significantly improve your inspection process with a go-to inspection form, that not only speeds up the review and approval but fine-tunes your engineering tests records and systems.
- View and edit your visual inspection checklist from any device - mobile, tablet or computer.
- Generate and send your checklists as perfectly formatted PDF documents with your company logo.
- Store and secure your inspection checklists online, where they can be searched and found in instantly.
- Invite internal teams and clients to edit and sign off on forms online.
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