Dashpivot article – Weekly timesheet format
Weekly timesheet format
Why is a Weekly Timesheet Essential for Organisations?
A weekly timesheet is essential for organisations to track the working hours, progress, and tasks of employees in a structured and efficient way. This document is also used for payroll processing, compliance purposes, and project management simplification. With a tool to use to detail the hours and activities, the management is able to manage resource allocation, cost control, and performance evaluation easily. A weekly timesheet fosters accountability and transparency in teams and among workers, ensuring that deadlines are met and projects stay on track.
What Factors Influence the Choice of a Specific Weekly Timesheet Format?
A weekly timesheet format varies depending on the intended use and role of the worker or workers using it. Below are some of the factors that influence their choice of format or structure of a weekly timesheet.
Using a Weekly Timesheet for Basic Hourly Tracking (Hourly/Salaried/Contractors)
When an organisation wishes to use a weekly timesheet to record the working hours of hourly and salaried workings, and contractors, the formatting includes clock-in and clock-out times, breaks, overtime tracking, task descriptions, or other relevant content.
Using a Weekly Timesheet for Payroll
If the weekly timesheet is also used for payroll processing, the contents could be similar to a basic hourly tracking timesheet with a section for manager approvals and columns for total regular pay and overtime pay.
Using a Weekly Timesheet for Project Management
For the purpose of project management, the weekly timesheet may be broken down by activity, including a summary of the total hours spent in a project. Depending on whether its contents also include the workers or contractors, the weekly timesheet may also contain billable and non-billable hours.
Using a Weekly Timesheet for Client Billing
If the weekly timesheet is used for client billing, the format features task descriptions, subtotalled hours per client or per project. This type of formatting ensures there is accurate invoicing for work done.
What are the Different Forms of Weekly Timesheets?
Printable Weekly Timesheets
Printable weekly timesheets are digital forms (like PDF or Word files) or physical papers that are used in the workplace or site. The digital forms can be printed out and distributed to be manually filled by the workers. It’s the traditional method implemented in some industries and small organisations. Physical papers can be bulky and time-consuming to fill out. Retrieving information for payroll processing, compliance needs, or productivity tracking.
Spreadsheets and Digital Tools
Spreadsheets and digital tools are able to include integration with multiple tools. These could be using Excel, Google Sheets, and timesheet software.
Spreadsheets can be customised for any use, and users can use formulas for automatic calculations. This makes it easier to calculate pays and billable items. Aside from automatic calculations, there are other useful features like columns and rows, drop down menus, and conditional formatting.
Digital tools, on the other hand, include advanced feature that include reporting, invoicing, and project management. It’s also a cloud-based access, especially useful for remote teams. One of the most excellent digital tools, especially helpful for the construction, engineering, and other field-based work types of industries, is Dashpivot. It provides features to create customisable forms and other features that make is easier to streamline tracking and reporting. It’s more flexible and efficient compared to the traditional printable weekly timesheets and spreadsheets.
What are the Major Differences between Printable vs. Digital Weekly Timesheets?
The most obvious difference between printable and digital weekly timesheets is accessibility. Printable or paper-based weekly timesheets may be easy to use and don’t require any technical set-up, however digital weekly timesheets offer convenience for remote teams and departments. Although printable forms are accessible in outdated areas, they still serve their purpose as intended, even though it might be time-consuming. Hard copies also make it harder to retrieve data and information. And with digital forms, although convenient, they might require internet access which may not be possible in rural areas.
For data management, printable timesheets require everything to be done manually. From data entry, to storing, filing, and retrieving. All the steps are prone to errors and loss of data. Not to mention, they’re time-consuming and not ideal for fast-paced industries. Digital timesheets, on the other hand, make data entry, storing, and integration with other management tools convenient for organisations.
Printable weekly timesheets have limited customisation features and flexibility. If the team or organisation requires changing, they’d have to continuously reprint. As for digital timesheets, they are highly customisable and scalable to meet various organisational needs.
How Can Dashpivot Address the Limitations of Printable Weekly Timesheets?
Dashpivot is one of the digital tools that allows data entry even in offline mode. Data will be synced automatically once the user is already connected to the internet. Data entry isn’t time-consuming, and it’s highly accessible via mobile phones or tablets. It’s especially useful for remote and rural areas with limited digital infrastructure. Some workplaces or sites may be in remote areas, especially in most construction and engineering industries.
Digital forms created in Dashpivot make data entry easier. From having the organisation create their own weekly timesheet forms in Dashpivot for organisational use, to catering their forms to suit the organisation and to be user-friendly for workers. This makes data entry quicker for teams when they’re on the field. Training to implement Dashpivot as the information management system will less likely disrupt the workflows, too. Because everything is stored in the cloud, it’s uncomplicated to track, file, and retrieve all timesheets.
Organisations can easily create their weekly timesheets in Dashpivot using its drag-and-drop form builder, offering flexible customisation features and capabilities to users and teams.
What are Some Common Use-Cases of a Weekly Timesheet Easily Structured in Dashpivot?
Basic Hourly Tracking Weekly Timesheet
Weekly Timesheet for Payroll
Weekly Timesheet for Project Management
Weekly Timesheet for Client Billing
How Can Dashpivot Design User-Friendly Weekly Timesheets for Data Accuracy and Efficiency?
Dashpivot can help users and teams create user-friendly weekly timesheets with its thoughtful drag-and-drop form builder and design, where organisations can leverage its features and make it simple for all workflows and processes.
Dashpivot allows you and your team to create tailored forms that align with the needs, use, and roles. You can keep your weekly timesheets simple by including the essential fields. You can add tables and change cells into text, number, date, time, formula, signature, photo, and attachment fields. It’s important to only include relevant and essential fields for specific purposes. You can pre-fill repetitive data by using pre-filled text fields or using drop-downs to standardise inputs.
Being a mobile-friendly digital tool, organisations can use this feature to ensure workers log their hours on their mobile devices or tablets. This is especially useful for field workers whether there is internet connectivity or not. Dashpivot’s offline mode allows entries to be saved and synced immediately when there is an internet connection. Using mobile phones and tablets, workers can easily attach photos and videos for additional accuracy.
With weekly timesheets complicated calculations, Dashpivot’s formula feature allows to auto-calculate fields upon data entry.
Dashpivot also allows digital approvals, making the approval process easier without running around in the field, or sending emails directly to superiors for approval. You can easily set up approval workflows in your weekly timesheets. Once data entry is completed and initially signed by the team leader, they’re automatically moved to the manager field.
In addition to that, because everything is stored in a centralised database, it’s easy to retrieve files. With Dashpivot’s reporting tools, you and your team can streamline data analysis, create weekly summary reports, and dashboards for reporting and better decision-making.
Sitemate builds best in class tools for built world companies.
English (United States) 
English (Australia) 
English (UK) 
English (New Zealand) 
English (South Africa) 
German